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Planning Office Holiday Parties During the COVID-19 Situation

How to plan office parties in 2020.

Office holiday parties have always been a wonderful time for employers and their employees. It allows managers, executives, and even the company itself to show appreciation for everything their workers do for the business on a daily basis. At the same time, it gives employees an opportunity to interact in a more casual atmosphere and have fun.


This year, your office Christmas party or other type of celebration will look a little different because we’re still in the middle of a pandemic. To help make things a little easier on you, we’re here to give you some tips on how to make your upcoming party a success while exercising proper safety.


Build a Team to Organize It

Unless you only have a few employees in your office, it’s a good idea to build a team either as an overall committee or on a per party basis. You should never force anyone to be on the committee but finding volunteers most likely won’t be a problem. People love a good party!


Create Very Clear Guidelines

At this point, health and safety guidelines geared toward not spreading the coronavirus, such as social distancing and face masks, have been ingrained in each and every one of us. However, it’s important you explain these guidelines prior to the party so everyone knows what to expect. This will avoid any undue surprises and will give people the opportunity to ask questions.


Communicate Through Emails

Email is probably how you primarily communicate with office personnel anyway, but we thought it was worth a mention regardless. Instead of sending out printed announcements for the party, use evites. Also, it isn’t a bad idea to create a separate folder for all incoming email communications regarding an upcoming party in case any follow-up is needed.


Take the Office Party Outside

Given the ongoing Covid-19 pandemic, office holiday parties are definitely safer when they take place outdoors because it’s easier to social distance and less likely that the virus will spread in the air. If you decide to take the party outside, be sure to rent pole tents, frame tents, or structure tents. Depending on the weather, you may opt to also rent tent accessories such as heaters or fans.


 Rent Catering Equipment

Another great way to make your party go smoothly is to rent catering equipment for all the delicious food and beverages that will be available. You can rent everything from forks, spoons, and knives to serving trays and beverage coolers. Holiday party rentals will make the entire affair easier and more enjoyable, so you should definitely look to see what’s available at a reputable party company in Tampa.


Make Free Masks Available

It’s vitally important that all office holiday parties stay as safe as possible. This includes wearing a mask, which is very effective in preventing the spread of the coronavirus. Make sure that you have some masks to give out just in case anyone forgets theirs at home or dirties the one that they’re wearing. You can even supply a free holiday-themed mask to everyone for the party.


Take Temperatures as People Arrive

Having a fever is a telltale sign that someone has the coronavirus. As people arrive at the party, use a touchless thermometer to test each person. The general rule that most people are using is that anything over 100.4 degrees will exclude them from attending.


Contact Elite Events & Rentals for Your Next Office Party

Your office Christmas party or other type of celebration may be different this year, but Elite events and rentals can help make it a success. As the leading party rental company in Tampa, we can provide you with catering equipment, outdoor tents, concessions, serving equipment, and a lot more. If you have any other questions about office holiday parties or would like a free, no-obligation quote, call us at (727) 791-7082.