How to Keep Guests Comfortable During Outdoor Events
Hosting an event outdoors? Here are a few tips to keep your guests comfortable.
Holding your celebration outdoors is a great idea. Even if you cover people up by renting a tent for the entire event or to serve a certain function during the festivities, an outdoor event gets people into the wonderful Florida atmosphere.
Of course, it can be a little tricky to keep guests comfortable because of our state’s sunny weather. To help ensure that your event goes off without a hitch, we’re going to give you some tips on how to keep guests comfortable with the use of a party equipment rental service and a few other techniques.
Start by Choosing a Great Venue
The first thing you’ll want to do for your guests is choose a venue for your outdoor event. Find an attractive venue that isn’t hard to get to and provides plenty of parking. The venue should give everyone plenty of room to move around without ever feeling crowded.
If you’re going to rent a tent, you need to take that into consideration as well. Make sure that the venue is large enough for the number of tents that the event requires.
Rent the Right Kind of Tent
There are three common types of tents that you can use for your event: frame tents, pole tents, and structure tents. They each have their own look and feel and are available in a variety of sizes. Some types of tents can be tethered to the ground, while others require anchoring to concrete. If you’re not sure what type of tent you need, ask the company that provides party equipment rental services for assistance.
Provide Food and Beverages
Providing some form of food and beverage at your event is a no-brainer. What you decide to make available will depend on what kind of event you’re holding, so you may need something as simple as snacks, soda, and water, or you might want to have full meals available for everyone. You also need to decide whether or not you’ll make alcohol available.
Rent Catering Equipment
If people will be bringing food, but you’re not having your event professionally catered, then you should rent catering equipment to keep everything running smoothly. There’s a large variety of catering equipment available, including chafing dishes, carving stations, heat lamps, drink dispensers, stainless steel bowls, serving trays, and more. This will help keep your food warm and make it easier to serve everyone.
Create a Stylish Lounging Area
Setting up a stylish lounging area isn’t something that many events do, but it’s something you shouldn’t miss out on. You can do this either indoors or outdoors by setting up a bunch of lounge chairs and tables with umbrellas for shade. If you have enough room, we’d suggest you rent a second tent and set up everything there. This will be a great place for people to relax.
Rent Some Tent Accessories
A big part of keeping people comfortable is helping them maintain a good temperature. This can be a bit difficult in Florida, especially during the summer. The best way to keep your guests cool is to rent a tent and then add on some tent accessories such as fans or AC units. You can also add sidewalls to protect everyone from the weather.
Pass Out Sunglasses and Hats
Your guests will love to receive a little swag when they attend your event. It’s a good idea during the summer months to give out free sunglasses and hats to your guests. Even if your event is taking place inside a tent where the guests will be protected, they’ll still appreciate being given items that they can use after the party has concluded.
Rent Summer Concessions
Whether you’re having a catered affair or friends and family are bringing their own dishes, it’s not a bad idea to sprinkle in some summer concessions. You can rent several different types, including popcorn machines, snow cone machines, hot dog rotisseries, ice cream dispensers, and more. These summer favorites are a great way to keep everyone comfortable and happy.
Contact Elite Events & Rentals for Party Equipment Rental Services
Elite Events & Rentals carries a large variety of event rental equipment in Tampa. For any questions about our party equipment rental service or to reserve anything, contact us at (727) 791-7082 today.