Begin Planning Your Corporate Christmas Events Now!
Why You Should Begin Planning a Corporate Christmas Party Now
It’s that time of the year again – time for the corporate Christmas party! This is a great opportunity for team building, camaraderie, and simply hanging out and having fun. We’re going to help you get started by giving you some tips on how to plan a Christmas party that will get everyone excited.
Figure Out Your Party Budget
The first part of any kind of holiday party planning should be to figure out your budget. If you’re like many businesses, then the budget for your Christmas party is probably substantial compared to similar events. We’ve included several items on this list that will go into your budget, so be sure that you plan for these things accordingly.
Rent a Tent for an Outdoor Event
If you want to get out of the office for a bit, you should plan a Christmas party somewhere outdoors. Even though the holiday weather in Florida typically isn’t unbearable during winter, you should rent a tent and maybe tent accessories such as sidewalls and heaters. This will keep everyone comfortable and give you a bit of privacy.
Don’t Put Off Booking a Venue
Planning a company event outside is a great way to give workers a break from being inside the office all day. The thing to remember about the Christmas holiday, however, is that certain venues will fill up quickly. If you want to hold the party at a popular location, be sure that you reserve it as far in advance as possible.
Schedule Plenty of Food and Drinks
Whether you’re planning Christmas dinner or lunch for the office, you need to have plenty of food and drinks available. If you have a sizable company, you may want to hire a professional caterer. Conversely, you can organize a holiday potluck and rent some catering equipment, as needed, to serve the food more easily and cut down on what people need to bring in.
Decorations, Lighting, and Music
It goes without saying that no Christmas celebration is complete without the right decorations, lighting, and music. If you want everyone to get into the festivities, this is absolutely the way to do it. For the music, Christmas tunes may be just the beginning. If you’re holding the event outside or in a sizable indoor venue, we’d suggest that you also rent a dance floor to liven things up.
Rent a Bunch of Basic Supplies
No matter the size of your party, you’re going to need certain basic items such as tables, chairs, flatware, dinnerware, etc. Getting people to bring all these items or purchasing them is both time-consuming and not very cost-effective. To save time and energy, check with your local party rental company and get the supplies there. This is also a great way to make sure everything matches.
Book Some Local Entertainment
The best way to plan a Christmas party is to think about what you can do to entertain your guests. While there’s no doubt that office workers will love to just take a load off and converse with each other, booking some local entertainment will certainly make the party extra special.
Tampa and the surrounding areas are filled with local bands that will be more than happy to play Christmas music, but you might also want to schedule Santa for the younger kids.
Rent a Bounce House for the Kids
Speaking of kids, there are times when corporate events don’t give them enough consideration. This is something you should avoid for the holiday.
Make them a top priority. You can start by renting a bounce house if you’re having your party outside. This is a wonderful way to keep kids entertained and burn off some of those Christmas cookies and candy canes.
Get Concessions for the Kids, Too
Why not rent some concession stands filled with favorites like snow cones, cotton candy, and ice cream? If that’s too much sugar, then you can rent a popcorn machine instead. Many people don’t realize that concession machines can be rented for a very reasonable price and when they’re delivered, you’ll be shown how to use them.
Give Plenty of Advance Notice
Christmas is obviously a very busy time of the year for many people, so you want to give everyone plenty of advance notice.
As soon as you set a date, which should probably be at least a week prior to the holiday if you’re doing it outside of business hours, let everyone know. You can do this through corporate email, of course, but you may also want to use social media or a party planning app so that you can easily track RSVPs.
Make Plans for Alcohol Consumption
We’re going to end this list on a point that must absolutely be made since alcohol consumption is so rampant during the holidays. If you’re planning to have alcohol at your event, which is perfectly fine, you should make arrangements to ensure that everyone gets home safely. One of the best ways is to reimburse anyone for Uber or Lyft costs to get them home and, if needed, back to the event to pick up their vehicle.
Contact Elite Events & Rentals to Plan a Christmas Party
Elite Events & Rentals can help you plan a Christmas party that everyone will love. If you’re in need of event rental equipment in Tampa for the holidays or any other celebration, reach out to us at 727-791-7082 today.