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Phone: 727-791-7082
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Successful Event Planning Tips: Rent the Equipment You Need!

Here are a few tips for successful event planning.

Although we still have a while to go before, we can safely say we’re out of the pandemic, many businesses are attempting to resume normalcy as much as possible. This means corporate events and similar celebrations are likely to be scheduled once again.


If you want your event to go off without a hitch, then you’ll need to take some important steps. To assist you with that, we’ve compiled a list of successful events planning tips, including some examples of rental equipment, that will improve the festivities.


Define the Event’s Goals

The first part of your planning process should be to define the event’s goals. Is this a simple get-together for nothing but fun or is there a business element involved? Perhaps you’re conducting an employee appreciation event or an important product launch? The goals of the event will often determine design attributes, types of rental equipment, and other facets of the celebration.


Get a Team Together, If Needed

If you’re holding a sizable event or a specific type of celebration, then you may need to build a team. Even a smaller, personal event may necessitate the assistance of a party planning friend or family member who has tons of experience in this area. By building the right team, you’ll help ensure successful event planning throughout the entire process.


Gather Up the Basics

When making a list of the equipment you’ll need for your event, always start with the basics. This means to make a list of how many tables and chairs you’ll need, in addition to silverware, dinnerware, and everything else you can think of. The easiest way to obtain most of these items is to contact a reputable party rental company in Tampa, which will avoid being forced to borrow the items from multiple people or supply them yourself.


Figure Out Your Budget

Your event’s budget is obviously a big part of the equation, so it absolutely must be on your list. If you’re a corporation that’s been given carte blanche in the event’s cost, that’s great. In most cases, however, you’ll probably be limited on funds. If you need to get budget approval, it never hurts to calculate a minimum and maximum cost, and then provide an idea of what each would entail.


Rent a Tent for Outside

Florida offers great outdoor opportunities for your event, but you must also be aware of how hot it can get over the summer and other parts of the year. Trust us when we say that your guests will prefer an outdoor event to be held under a tent. There are a few types to choose from and many different sizes, so you’ll be able to find exactly what you need.


Use Technology Wisely

In this day and age, successful event planning often involves using various pieces of technology. Sending invitations to the event is a lot easier thanks to e-vites available from Facebook and other resources. You can also download a smartphone app that will allow you to create a to-do list, help you track your event’s progress, and provide you with helpful tips along the way.


Select Some Concessions

If you really want to spruce up your event, no matter its size or scope, you should definitely think about renting a few types of concessions. If you’re not getting too grandiose with the food, you can rent items that dispense hot dogs and nacho cheese, for instance. You can also choose snacks and desserts such as popcorn, ice cream, snow cones, and cotton candy.


Utilize Email Invites

If your upcoming event is something that you need to advertise, then you’ll want to get the word out as efficiently as possible. Email marketing continues to be one of the most effective – both in functionality and cost – to promote your event. If you’re not confident about your email marketing skills, hand the job over to a professional marketing company to do everything for you.


Consider the Children

In some cases, an event may be for adults only, but many corporate events and other celebrations will involve children, whether the kids belong to workers or guests. Some of the aforementioned concessions items such as popcorn and cotton candy well surely keep them entertained, but another great idea is to rent a bounce house for the event. Kids’ games are a wonderful way to make children happy and keep them occupied.


Confirm People or Features

If you’re planning to have a specific person or feature at your event that must be scheduled, such as a professional speaker or planned activity, make sure that you confirm them in advance. The last thing you want is to advertise something for the event and not have it happen. You can follow up by email or social media but confirming via phone still remains the best option just to be sure.


Contact Elite Events & Rentals for Successful Event Planning

Successful event planning takes dedication, hard work, and the right equipment. Elite Events & Rentals has been handling party rental in Tampa for many years and can help take your event to the next level. For any questions or reservations, reach out by calling (727) 791-7082 to learn about our equipment and to schedule a free consultation.