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What You Should Rent for Your Wedding

What equipment should you rent for your wedding? 

Planning a wedding involves countless details, from choosing the perfect venue to finding the right dress. One crucial aspect that often gets overlooked until the last minute is wedding event rentals. Whether you’re hosting an intimate garden ceremony or a grand ballroom affair, renting the right equipment can make all the difference.


In this guide, we’ll walk you through everything you need to consider when renting for your wedding to ensure your big day goes off without a hitch!


The Advantages of Wedding Event Rentals

When it comes to wedding planning, renting equipment offers several advantages. It is often more affordable than buying, especially for items you’ll only use once. Rental companies handle delivery, setup, and takedown, saving you time and effort.


You can choose from a wide range of styles and options to match your wedding theme. Now, let’s dive into the specifics of what you should rent for your wedding.


Tent Rentals and Accessories

If you’re planning an outdoor wedding, tent rentals are a must. Tents provide shelter from unpredictable weather and create a cozy, intimate atmosphere. When choosing a tent, consider the following types:


Pole tents: Which are supported by center poles and side poles and are ideal for grassy areas.

Frame tents: Which have no center poles and offer a clear, open space underneath.

Sailcloth tents: Which are elegant with a natural look, perfect for scenic locations.


To enhance your tent, consider accessories like lighting (chandeliers, string lights, or lanterns to create the right ambiance), flooring (options like wooden floors or carpets to keep your guests comfortable), and climate control (fans, heaters, or air conditioning to maintain a pleasant temperature).


Tables and Chairs

Tables and chairs are essential for both the ceremony and reception. The right selection can elevate the look of your event and ensure guest comfort.


Types of tables include round tables, great for socializing and available in various sizes; rectangular tables, ideal for buffet setups or family-style dining; and cocktail tables, perfect for cocktail hour or lounge areas.


For chairs, consider Chiavari chairs, which are elegant and versatile, available in many colors; folding chairs, which are simple and functional, great for outdoor ceremonies; and lounge furniture, which adds a touch of luxury to your reception.


Specialty Wedding Equipment

In addition to tents, tables, and chairs, there are other wedding equipment rentals to consider for a seamless event. A dance floor is essential if you plan to have dancing at your wedding, with options ranging from classic wooden floors to LED-lit dance floors for a modern touch.


For tableware and linens, you will need plates, glasses, and cutlery in styles that match your theme, as well as tablecloths, napkins, and runners in various colors and fabrics. For speeches, toasts, and music, ensure you have high-quality audio-visual equipment, including microphones, speakers, and projectors, if you plan to show a slideshow or video.


Working with an Event Rental Company

Partnering with a reputable event rental company can make the rental process smooth and stress-free. To choose the right one, start with research. Look for rental companies with extensive experience in wedding event rentals and read customer reviews to gauge the quality of their service and products.


Schedule a consultation to discuss your needs and budget, and take advantage of site visits if offered, as these can help the company better understand your venue and layout. Choose a company that offers customization options to fit your wedding vision and ensure they can accommodate any last-minute changes or additions.


Final Tips for Wedding Planning

Finally, a few additional tips for wedding planning can help ensure everything goes smoothly. Allocate a portion of your budget specifically for rentals to avoid any surprises. Book your rentals well in advance to ensure availability.


Coordinate with your caterer, florist, and other vendors to ensure your rental items align with their needs. Renting the right equipment can transform your wedding day, creating a beautiful and functional space for your celebration. By considering the items and tips outlined in this guide, you’ll be well on your way to hosting a memorable event.


By following this comprehensive guide, you’ll have a clear understanding of the essentials for wedding event rentals, making your wedding planning process smoother and more enjoyable. Happy planning!


Contact Elite Events & Rentals for wedding equipment planning.